Vendor & SaaS Management
IT usually hears about a new SaaS tool when the invoice arrives. Here the request passes a security review first, and every renewal comes with a warning.
The vendor team records a security, privacy and operational check on each request before anybody signs, and anyone can file one through a form without joining the app. What gets approved becomes a live subscription with an owner, a cost, a seat count, a renewal date and a notice period, and the owner is warned sixty days before the cancellation deadline. Knowing who holds each seat means a renewal can be argued with numbers, and contracts still missing a data processing agreement come up on a Monday list.
What it does
- Anybody can ask for a tool through a form, without joining the app
- Security, privacy and operational checks, each recorded rather than remembered
- Every live subscription and what it actually costs you
- Who holds a seat, so a renewal can be argued with numbers
- The owner is warned before the cancellation deadline, once and not daily
- Data processing agreements tracked per contract, and the missing ones chased
What's included
Records
- Vendor request
- Review check
- Subscription
- Seat
- Renewal review
- Intake form
- Question
- Submission
- Answer
Workflows
Vendor request: Draft · Submitted · Security review · Finance review · Approved · Rejected
Subscription: Active · Under review · Notice given · Cancelled · Expired
Renewal review: Open · Decided
Roles
- Employee
- Vendor team
- Security reviewer
- Finance reviewer
- Subscription owner
- VendorFlow admin
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How it connects
Every app here installs on its own and works on its own. Adding a companion is what makes both do more.
Works with
Uses your company core
What it does for you
- Register a subscription when software is bought · Purchase Requests
- Warn the owner sixty days before the cancellation deadline
- Monday list of contracts still missing a DPA
- A seat is assigned the day it is created
Screenshots
