In a small company, somebody sorts the month’s money into categories before the accountant sees it. This is their ledger, and it shows where the money went.
Every transaction goes in once, in or out, with the counterparty, a reference and one of your own categories, so the totals mean something to your company rather than to a chart of accounts. Each category can carry a monthly budget and an owner. Once a line has been checked against the bank statement, mark it reconciled. The overview shows income and spend by month and by category, with the latest transactions underneath.
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